Here’s how it works. When something lands in my inbox that I want handled by AI, I add an email label “AI”. That’s all.
That’s the trigger. A scheduled Claude task picks it up, reads the thread, figures out what’s needed, pulls context from other sources, and does the work for me. Even when I don’t think AI can do it, it has (so far).
A few things it handled in the last couple of weeks:
1. Filing. I receive a signed document. Claude saves it to the right Drive folder with the right name and notifies others.
2. Answering Questions. A teammate asks a question about how to use one of our tech tools. Claude does the research and answers.
3. Bookkeeping. An invoice comes in. Claude finds the contract, conversations, and notes, and confirms safe to pay.
When it’s done, it remove the first label and adds a second label “AI Done”. Every run ends with a list of everything still open, so nothing gets lost in my inbox.
